What is one primary responsibility of the Approving Official?

One primary responsibility of the Approving Official is to ensure that all cardholder transactions are legitimate and well-documented. This role is crucial for maintaining fiscal integrity and accountability within an organization. The Approving Official reviews transactions made using government purchase cards to verify that they adhere to policy regulations and are for legitimate government purposes. This oversight helps prevent fraud, misuse of funds, and ensures that expenditures are appropriately recorded and justified.

Understanding this responsibility is essential as it ensures that the financial management of the agency is in compliance with applicable laws and regulations. Proper documentation is necessary not only for transparency but also for audits and reviews that may be conducted by oversight agencies. The Approving Official acts as a check on cardholder activity to uphold these standards.